CASE STUDY · APRIL 2026
Voice documentation in agriculture
How intelligent field record books with an AI voice assistant replace legacy farm management systems — and why leaving 365FarmNet is an opportunity.
Audience: 365FarmNet users · Based on: the Xsupra platform with AI assistant Alora
Executive summary
365FarmNet is shutting down at the end of 2026. For thousands of farms in Germany, that means a migration. This case study shows that the right switch is not a loss — it is a leap forward in how you run the operation.
Staff capture measures in the field by voice assistant. Georeferenced. Legally sound. Visible to the farm manager in real time — with no paper run sheets.
| 100% paperless | < 2 min documentation | Real-time cloud sync | GPS georeferenced |
Contents
- Starting point: 365FarmNet shutdown and requirements
- The solution: Xsupra with AI assistant Alora
- Example: crop protection documentation and AI advisory
- Conclusion and recommendation
1. Starting point
365FarmNet has been the most widely used farm management system in Germany for years. With shutdown scheduled for the end of 2026, affected farms face a concrete question: what comes next — and is it actually better?
365FarmNet is being discontinued — what now?
The good news: the market has moved on. New systems combine AI voice assistants, georeferenced real-time documentation, and native smartphone apps — and are far easier to use than anything that came before.
What 365FarmNet users expect from a successor
- ✓Native app for iOS & Android — always with you, not only at the desk
- ✓Cloud-based — data available everywhere, backed up automatically
- ✓Field documentation entered by staff directly on the parcel
- ✓No paper, no run sheets, no manual retyping in the evening
- ✓GPS georeferencing for every single measure
- ✓Farm manager reviews, corrects, and approves entries
- ✓Legally robust crop protection and fertiliser documentation
Direct comparison
| 365FarmNet (sunsetting) | Xsupra field record |
|---|---|
| Desktop-centric, limited app | Native iOS & Android app, offline-capable |
| Manual form entry | Voice input + AI auto-complete |
| No GPS positioning of measures | Automatic georeferencing via GPS |
| Run sheet → evening transfer | Direct capture in the field, zero media break |
| No integrated agronomic advisory | Alora: PPP advisory & approval checks |
| Ends end of 2026 | Actively developed — future-proof |
The hidden cost: what run sheets really cost
5 staff × 15 minutes transfer/day × 220 working days = 275 hours/year. At €18/h, that is roughly €4,950 per year — only for copying run sheets into the system.
2. The solution: Xsupra with AI assistant Alora
Six capabilities that make the difference
| Capability | Description | |
|---|---|---|
| 🎙 | Voice input with domain context | Staff describe the measure — Alora recognises product, application rate, approval number, and BBCH automatically from farm context. |
| 📍 | GPS georeferencing | Every measure is stored with exact GPS coordinates — sub-parcel precision, for authorities and precision farming. |
| ☁️ | Real-time cloud sync | Data appears immediately in the farm manager dashboard. Captured offline? It syncs automatically on the next connection. |
| ✅ | Manager review | Review, correct, and approve every entry — in the app. Errors surface immediately, not at the next inspection. |
| ⚖️ | Legally robust documentation | Mandatory fields (approval number, waiting period, applicator, weather) are filled automatically. ELENA and cross-compliance aligned. |
| 🌦 | Daily conditions | Temperature, wind, trafficability, and notes per field — without a separate weather app. |
Technical architecture
| Mobile app | Cloud backend | AI engine / Alora |
|---|---|---|
| iOS & Android, offline-capable, GPS integration, camera for field photos | GDPR-compliant (DE), automatic backup, real-time sync | Speech processing with PPP approval database, BBCH standards, and farm data |
3. Example: crop protection documentation with Alora
Step by step: record a plant protection measure
Farm manager Detlev plans to apply the herbicide Agil-S against grasses on his pea field “Entenfang” (71 ha). His employee captures the measure in a voice dialogue with Alora — without a single paper run sheet.
① Category & AI-generated description
The employee selects category “Plant protection”. Alora generates a legally sound description including approval number 034107-00, active ingredient propaquizafop, and BBCH stage 15.
② Product, approval & application rate
Product: Agil-S · Approval number: 034107-00 · Rate: 0.75 L/ha — filled in automatically.
③ Save GPS coordinates & BBCH
Location: 52.0094 N / 11.193 E · Growth stage: BBCH 15 · Applicator: Detlev Demo · Done in under two minutes.
AI advisory when supplies run short: Agil-S alternatives
Another scenario: Agil-S is out of stock at the dealer.
👨🌾 Farm manager
Which product can I use instead of Agil-S? There are supply shortages right now.
🤖 Alora
Agil-S contains the active ingredient propaquizafop (100 g/L) — an ACCase inhibitor (FOP) against grass weeds and volunteer cereals in broad-leaved crops such as oilseed rape, sugar beet, potatoes, and peas. If Agil-S is unavailable, you have two options:
Option 1: Direct alternatives (same active ingredient propaquizafop)
The following products are equivalent to Agil-S — same rate for the same effect:
- Zetrola
- Phytavis Nilam
- Profi Sliga
- Ready
- Propak
- Kalamos
- Batalin
Option 2: Other ACCase inhibitors (HRAC Group A)
If direct alternatives are also unavailable, Alora suggests actives from the same mode-of-action group:
| Active ingredient | Products (examples) | Note |
|---|---|---|
| Propaquizafop | Zetrola, Nilam, Batalin, etc. | Equivalent to Agil-S |
| Quizalofop-P | Targa Super, Panarex, Gramin | Similar spectrum — verify rate |
| Fluazifop-P | Fusilade MAX | HRAC-A, broad-leaved crops |
| Clethodim | Select 240 EC, Centurion Plus | DIM class; useful with emerging FOP resistance |
| Cycloxydim | Focus Ultra | Check crop approval |
⚠️ Important note from Alora
Before use, verify that the chosen alternative is approved for your specific crop and that the label covers the target weeds (e.g. volunteer cereals vs. black-grass), because rates and waiting periods can differ from Agil-S for related actives.
4. Conclusion and recommendation
Act now — the right migration pays off
The end of 365FarmNet is not a setback. It is an invitation to move to a system that is not merely equivalent — but clearly more capable, easier to use, and built for the future.
| Challenge | Solution with Xsupra + Alora |
|---|---|
| 365FarmNet shutdown end of 2026 | Modern replacement with a broader feature set |
| Run sheets & manual transfer | Voice capture in the field — zero media break |
| No GPS positioning | Automatic georeferencing for every measure |
| Searching for PPP alternatives manually | Alora surfaces approved alternatives quickly |
| Documentation gaps = fine risk | AI fills mandatory fields automatically |
| Staff retyping sheets in the evening | Done in two taps or by voice |
“Who documents by voice today gets better data tomorrow, less admin, and more time for what matters: the farm.”
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